October 1, 2025 — By Wendy Sachs

Sometimes life throws us curveballs, a work trip, a last-minute getaway, or a gap between long-term childcare. Whatever the reason, you may find yourself looking for a short-term caregiver. As an agency owner who’s been on both sides of the equation, I’ve learned that short-term care can actually be a perfect solution if everyone approaches it with a little planning.

First Impressions Matter

That first conversation sets the stage. Parents, think of it like welcoming a guest who’s about to become family, at least for a little while. Share your daily rhythms: meal times, naps, favorite snacks, little quirks that make your child smile. And don’t forget your “big rules”: allergies, screen-time limits, or the bedtime routine you’d love to see followed. Caregivers, it’s okay to share your style, too. Are you great with crafts? Love the outdoors? Being honest about what you’re comfortable with helps everyone feel at ease.

Leave a “Cheat Sheet”

One of the most helpful things a temporary caregiver can get is a simple one-page cheat sheet. It doesn’t have to be fancy. Just jot down emergency contacts, pediatrician info, food restrictions, nap tips, and even the name of that special blanket that absolutely must come to bed. Having it all written down takes the pressure off parents to remember every detail and gives caregivers confidence to make decisions. Put it on your computer for easy edits and also you can print one off anytime there is a new sitter. Note – that Philadelphia Nanny Network has a formatted one, click here.

Check-Ins Build Trust

In the first few days, a quick text or photo from the nanny to the parent can mean the world. Parents can relax knowing things are going well, and caregivers feel trusted and appreciated when parents respond positively. It’s also perfectly fine for caregivers to ask questions rather than guess. Over time, the balance shifts naturally, but those early updates are like training wheels, steadying for everyone involved.

Helping Kids Adjust

Children are incredibly perceptive. They pick up on our energy, so it helps when parents openly show they trust the caregiver. A quick introduction while everyone’s together , even for 15 minutes together, can make the first solo day much smoother. Caregivers can bring along a favorite activity or song to break the ice. And above all, patience and consistency help children settle in.

Flexibility Makes All the Difference

Short-term care is a little like visiting someone else’s kitchen: things might be in different places, but you find your way with kindness and flexibility. A nap might be shorter, dinner might be later.  That’s okay. When small hiccups happen, take a deep breath, troubleshoot together, and move on. Together.

End on a High Note

When it’s time to wrap up the arrangement, a heartfelt thank-you goes a long way. Parents can let caregivers know what they appreciated most, and caregivers can share sweet moments or milestones from their time together. Those exchanges not only feel good but also create a positive connection for future needs.

Short-term care doesn’t have to feel rushed or stressful. With open communication, empathy, and a little teamwork, these arrangements can feel like a gift,  a chance for children to experience consistency and warmth, even during times of change.